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A Long-Expected Party Registration Information

Please note that this registration form must be completed and submitted in advance for each individual attending, even if all are members of the same family.

A deposit fee of 85.00 US$ per person is required to reserve a place. This fee must be received no later than 30 days after your registration is submitted for your place to be reserved.

The remainder of the event fee, 165.00 US$ or 65.00 US$ per person, is due no later than September 19th, 2008.

Please note that last minute registrations will be accepted as long as this page is available (until September 24th at approximately Midnight) however we will only accept PayPal for the full Registration Fee and this payment must be recieved at the same time as the registration info for it to be valid. There are however no rooms left at Shaker Village for Thursday evening and probably none for the other nights so you will have to get accomodations in Harrodsburg which is the closest town to the Village.

The Registration Fee gives access to the following:

Day Passes

Day passes are available for Friday September 26th and Saturday September 27th.

Thursday September 25th and Sunday September 28th events are for full registration attendees only.

The Friday Day Pass includes the following:

The Saturday Day Pass includes the following:

Day Passes do not include the following:


The deadline for receiving Registration Forms and Registration Fee is September 19th, 2008.
No registration will be possible on site; registration is in-advance only.

Fields marked with a * are mandatory.


Personal Information

 
* First Name
* Last Name
 
* Street Address
* City
* State or Province
* Country
* Zip or Postal Code
 
* E-Mail Address

* Home Telephone
   Work Telephone
   Mobile Telephone
(Only for use in case of emergency)
   
Please enter the name you wish to have printed on your registration badge.
If none is provided we shall use your first name followed by the first letter of your last name.

   Badge Name
   Affiliation

(Group or organization that you belong to, example: The One Ring.net)

 
Please click below to have your Badge Name and Affiliation shown on the Registered Attendees' web page.

Show me on the Registered Attendees' web page:


Membership Type

Please indicate which type of membership you are registering for:

* Full Access Membership $250:    Friday Day Pass Membership $45:    Saturday Day Pass Membership $60:

Special Requirements

Vegetarian Meals:    Food Allergies:    Mobility Handicap:

More details:  

You will be contacted approximately a month prior to the event regarding these special requirements.
Every effort will be made to accommodate these special needs within reason.


Transportation

Please indicate which method you plan on using to come to the party, this will help us coordinate the airport bus service.

Driving:    Flying into Lexington Airport:    Another Method:

More Details: 

The closest airport is the Lexington, KY Blue Grass Airport (LEX)

We will be providing transportation from the airport to the party site on Thursday September 25th.
We will also provide transportation back to the airport from the party site on Sunday September 28th.

Please email us with your flight information or travel plans at travel@alongexpectedparty.org when you have your flight confirmation so we can plan the bus trips accordingly.


Accommodations

The attendees are required to make their reservations through Ann Voris of The Shaker Village of Pleasant Hill directly at 1-800-734-5611 extension 1548 or at 1-859-734-1548 and mention that it is for A Long-Expected Party. You will not be able to reserve through the Inn at Shaker Village web site as all of the accommodations have been reserved for us. They will be assigned on a first come-first served basis. Attendees age 16 and under room for free if staying in the same room as their parents.

Should you wish to extend your stay beyond the Thursday night to Sunday morning you will be able to do so at our special rates. We strongly suggest to reserve early in that case as the rooms are blocked off for us only during the Thursday night through Sunday morning period, so room space may fill up with other guests not related to the party.

You can read more about the rooms here.


Meals

All meals from Thursday night dinner through to the Sunday morning breakfast are included in the registration fee. Of course this will be topped off with the banquet at Bilbo and Frodo's Birthday Party. This also includes all taxes and gratuities.


Method of Payment

If you wish to pay for more than one registration at a time go through the registration form as many times as necessary to register each individual, and calculate the total of the amounts shown in the box below. For the method of payment select Pay Later with Another Registration. On the last registration select the payment type and pay the total of all the registrations you have calculated.

Please indicate method of payment:

* Paypal:
   Personal Check:    Money Order:    Pay Later with Another Registration:

If paying through PayPal you will be able to through the link at the bottom of this page after submitting your registration information.

Note that Credit Cards are only accepted though Paypal.


Complete Registration

All of the information submitted here will be kept strictly confidential and is for the exclusive use of A Long-Expected Party.

  


Notifications and Refunds

You will be notified by e-mail within 72 hours of the reception of your deposit.
This email will contain your registration number.

We suggest that you print a copy and bring it with you to speed up your on-site registration otherwise you will be asked to provide photo I. D. matching your registration information.

Our refund policy is as follows:

If you should cancel for any reason there will be no refund of your deposit fee.

If the event is cancelled for any reason you will be given a full refund up to July 31st 2008. Should the event be cancelled after this date only a partial refund will be possible subject to the costs that will have been assumed at that time.

If you decide to transfer your registration to another person that person will only be charged an additional $15.00 US$ transfer fee.

For such a transfer to be valid you must send us an email with the same information you have provided for the person you transfer the registration to.

You will also have to provide in writing at the address shown above a letter with your signature authorizing such a transfer.

Day Pass Memberships are not refundable nor transferrable.


Registration Fee Payment

If you wish to pay for more than one registration at a time through Paypal calculate the amount you need to pay and go directly to PayPal's web site and send the funds to misterbaggins@alongexpectedparty.org .

Your registration is not complete until your deposit fee is received.

 

If paying by Check or Money Order, make it out to ALEP and mail to:

A Long-Expected Party
221 South Main Street
Harrodsburg, Kentucky USA
40330


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